Is your PMP application not accepted by PMI? Is it in Pending Review or asked for Revision? Did you get email from PMI saying, “Your PMP application requires your attention – PMI ID XXXXX”? Then you need to sit tight!
Don’t get caught into PMP Application review. Learn how to fill PMP application with right wording and description.
PMP application goes in review mostly when PMI does not see you have project management experience and when you do not document project details in appropriate manner.
Documenting Project Management experience:
Documenting Project Management experience (not operational or administrative experience) is very important. PMI does not require you to have the title of Project Manager on the projects you submitted but it is mandatory you performed the role of project manager for each project. Please note, if you did not serve in the role of project manager for each project experience, it will not fulfill PMI’s requirements and your application will be formally rejected.
Performing the Role of project Manager means as below:
You Perform responsibilities for all aspects of the project for the life of the project
You Lead and direct cross-functional teams to deliver projects within the project constraints of scope, time, cost, quality, resources etc.
You Demonstrate application of skills, tools & technique to projects that have reasonably well-defined project requirements and deliverables.
Writing Project Description:
PMI expects you to provide project descriptions with less details and more focus on your role with the following standards and tasks in mind:
Rules of Writing Project Description:
You can consider the following points while documenting your project details:
Write Project Descriptions within 500 characters (Including spaces)
There should be a short one-sentence project objective. Recommended to write a SMART objective.
Briefly explain the Project deliverables summarized by process groups (e.g. Initiating, Planning, Executing, Monitoring and Controlling, and Closing – abbreviations are acceptable – IN, PL, EX, MC, and CL)
There should be a short one-sentence project outcome
Project Description Should be within 500 Characters:
Project Description should be written on high level within 500 characters. Project description needs to include a short project objective, key deliverables in project groups and knowledge area and end with a short one-sentence project outcome.
A Short One-Sentence Project Objective:
Write your project objective with as precise as possible and make it SMART. For example, PMaspire wants to develop a PMP exam simulator to help pmp aspirants in 150 countries by December 2016.
Project Briefly explain the Project deliverables summarized by process areas:
In this section you need to summarize your key activities in terms of key deliverables you have worked with in Initiating, Planning, Executing, Monitoring and Closing Processes. Here using the right PMI ISM (Project Management Specific Terms e.g. Project Charter, WBS etc) is very important. Project descriptions should be written on high level of the tasks you led and directed on the project.
For example, as a project manager I have worked closely with project sponsor to create project charter and identify key stakeholders of the project. Have done detailed planning including requirement analysis, created WBS and RAM, project schedule, cost baseline, communication requirement, identifying key risk and response plan. In addition, developed and managed project teams, ensured quality standard are in place & followed and monitored & controlled key project constraints.
A Short One-Sentence Project Outcome:
Write your key project outcome in one sentence. For example, In short, completed project and handed over project deliverables with 90% success rate, created lessons learned and archived project documents/records.
Writing Project Details Example:
Project Title: e.g. Develop Cloud PMP Exam Simulator
Job Title: e.g. Project Manager
Project Start Time: January 2012
Project End Time: December 2016
PMaspire wanted to develop a PMP exam simulator to help pmp aspirants in 150 countries by December 2016. Have worked closely to create project charter and identify key stakeholders. Have done detailed planning including created WBS, project schedule, cost baseline, communication requirement, identifying key risk and response plan. In addition, developed and managed project teams, ensured quality standard are in place. Monitored & controlled key project constraints. Finally, completed project with 90% success rate and archived project records.
In order to apply for the PMP examination, you need to have at least 4,500 hours of project management work experience. If you do not have a bachelor’s degree, the work experience requirement is minimum 7,500 hours. You can document last 08 (Eight) years of project experience in PMP Application.
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